GDPR Privacy Policy Template
Understand GDPR requirements and get a structured template for your privacy policy
Key GDPR Principles
- Lawfulness, fairness, and transparency
- Purpose limitation (collect only for specified purposes)
- Data minimization (collect only necessary data)
- Accuracy (keep data up to date)
- Storage limitation (retain only as long as necessary)
- Integrity and confidentiality (security measures)
- Accountability (demonstrate compliance)
GDPR requires specific sections and disclosures. A generic template won't suffice—you need a structured document that includes:
Legal Basis for Processing
Explicit disclosure of lawful basis: consent, contractual necessity, legal obligation, vital interests, public task, or legitimate interests
Data Controller and Processors
Clear identification of who controls data and which third-party services act as processors
Data Retention Periods
Specific timeframes for different data types (account data, transaction data, marketing data, logs)
International Data Transfers
Disclosure of safeguards when transferring data outside the EU/UK (Standard Contractual Clauses, adequacy decisions)
User Rights with Procedures
Right to access, rectification, erasure, restriction, portability, objection, and withdrawal of consent—with clear contact methods and response timelines
This page provides an example structure and educational guidance. A complete, customized privacy policy requires tailoring these sections to your specific data practices.
Below is an example of how GDPR-required sections are typically structured in a privacy policy.
1. Legal Basis for Processing Personal Data (GDPR)
We process your personal data based on the following lawful bases:
- Consent: You have given clear consent for us to process your personal data for specific purposes (e.g., marketing emails, optional analytics).
- Contractual necessity: Processing is necessary for the performance of a contract (e.g., account creation, order processing).
- Legal obligation: Processing is necessary for compliance with a legal obligation (e.g., tax reporting, court orders).
- Legitimate interests: Processing is necessary for our legitimate interests (e.g., fraud prevention, security monitoring, product improvement), provided your interests and fundamental rights do not override those interests.
2. Your Rights (GDPR)
Under GDPR, you have the following rights:
- Right of access: Request a copy of your personal data
- Right to rectification: Request correction of inaccurate data
- Right to erasure: Request deletion of your data (with exceptions)
- Right to restrict processing: Request limitation of how we process your data
- Right to data portability: Receive your data in a structured, machine-readable format
- Right to object: Object to processing based on legitimate interests
- Right to withdraw consent: Withdraw consent at any time
To exercise these rights, contact us at [email]. We will respond within the timeframes required by GDPR. You also have the right to lodge a complaint with your local supervisory authority.